Archive for the ‘grammar checker’ Category

Indiana Jones and The Glorious Grammar Gaffe

Monday, May 5th, 2008

The long awaited return of Indiana Jones is almost upon us, but clearly the layoff affected Indiana’s command of grammar.

In an interview published on CNN.com today, George Lucas began “He’s a real guy. He’s just like us….He makes lots of mistakes.” Almost on cue, Harrison Ford said “It was the three of us, Steven, George and I, coming to agreement on the central notion of it all.”

Central notion maybe, but grammatically Harrison, it should have been Steve, George and me!

Not to be outdone, and proving that he also makes mistakes, Lucas then said, “Again, that’s the way it works with Steven and Harrison and I.”

The success of all three gentlemen only goes to prove my theory (see last week’s article) that grammar matters mainly to grammarians, and that as long as you can get your message across, most people don’t care about the odd misplaced “I”.

In my view, we enter grammar’s “Temple of Doom” when mistakes are made in important written documents or emails. People have lost jobs, lost contracts, or have even been passed over for promotions because of their poor grammar.

What should you or Indiana do if you have to write something important?

That easy. Just visit “The Temple of WhiteSmoke” for the grammar checker that turns erroneous “I”s into “me”s.

Is Grammar Too Confusing?

Monday, April 28th, 2008

Today’s Seattle Times had an terrific article on common grammar mistakes, and while James J. Kilpatrick had sound advice, I couldn’t help think that it’s all a bit too confusing.

On the one hand, there were excellent tips on using “that” and “which” (avoid “which” like the plague), and when to use “that” or “who” (”who” is for humans, “that” for everything else). But then things got a bit tricky.

For example, in the phrase “whether or not”, the “or not” is actually redundant, since “whether” implies an option. But, for some reason, it’s OK to be “benignly redundant” and include the “or not”.

Confused? Me too!

On the one had I enjoy the that grammar enables us to communicate better. That is if we have time to understand all the rules. But on the other hand, I tend to stick with a principle I came across a few years ago, namely write to be understood – and if it’s grammatically incorrect, that’s OK. As long as the message gets over.

One caveat is that if the communication is an important one – a business letter, a college essay, or a business proposal – then use a grammar checker like WhiteSmoke to clean up the errors. It’s well worth the investment to avoid a critical mistake when something important is on the line.

Can a Grammar Checker Help You Write Better Emails and Get the Response You’re Looking For?

Monday, April 7th, 2008

Ever written an email that didn’t get a response? Apart from obvious possible reasons, such as the email not being delivered, the problem may be with how you wrote and structured the email. Or it may lie with your spelling and grammar and that’s where a grammar checker like WhiteSmoke comes in.

Let’s start to tackle the problem with how your email is structured.

The first step is to decide what it is you want a response on. Limit it to a couple of items per email. Anymore and you run the risk of the reader delaying a response while they research an answer.

Next, keep all the social talk to the start of the email. Things such as “How was your weekend”, “How are the kids”, etc. These are what I call “distractors.” Put them in the middle or at the end of your email and the chances of you getting a response to what you asked for just went downhill.

Next, pay attention to the layout of your email, and make it easy to read. Limit paragraphs to 3-4 lines max, or put your important points in bullets. When we read a computer screen, our tendency is to scan, and when we see big blocks of text, we often skip them.

The last of the “distractors” has to do with your writing, namely the spelling and grammar. Think of how you react when you receive an email with typos or grammatical errors. At the very minimum, it took your focus away from the email’s content. It might even have made you think differently about the sender.

WhiteSmoke’s spelling and grammar checker lets you check any document, even emails. It also suggests words that may improve what you have already written. The obvious benefit is that you will have more impactful emails with no errors, allowing your reader to focus on what you ask for and send you the responses you are looking for!

Is a Grammar Checker a Crutch for Writing or Just Plain Smart?

Monday, April 7th, 2008

Grammar…the very word conjures up a nun hitting me over the head with our school grammar book, “Comprehensive English Grammar”. The whack couldn’t have made a significant impression because now when I write, I use a grammar checker for proofreading my writing.

In a recent Yahoo News article, James J. Kilpatrick discussed the question “Why do we study grammar?” and that got me thinking. The reason I studied grammar was a). because the nuns forced me, and b). because it’s one of the most valuable tools any writer can have. In fact, it’s a necessity for writers and anyone in business who does any amount of writing.

Think of the times you received a piece of written work – an email or a letter – and it had grammar mistakes in it. Like “Its Friday today” or “Johns’ book”. Here’s what I believe our thought process is:

  1. You’re reading the document and focusing on it
  2. You encounter the error and spend time to mentally fix it
  3. You dwell on the writer’s lack of grammar skills

The end result? You’re defocused!

So eliminating grammar errors is critical for not only getting our message across but also for getting the right response to our correspondence.

The obvious conclusion is to improve your grammar skills but that’s easier said than done. English grammar is pretty complex and not learned in a couple of sittings.

If you’ve tried Microsoft Word’s grammar checker you know how weak it is. In fact, I think it’s responsible for giving grammar checkers a bad name. There are some good ones out there worth looking at, notably WhiteSmoke grammar checker and StyleWriter.

White Smoke compares well with Microsoft Word and is by far one of the most in depth and thorough grammar checkers.

So call WhiteSmoke grammar checker a crutch, but to me it’s a smart move, and a small price to pay for ensuring my grammar is good. Keep in mind that grammar checkers will never be 100% perfect, but they do a good job of catching the majority of errors and will improve your writing.